Parents should confirm a legal parking spot with clear access to the bus door, share the guest list with allergy and sensitivity notes, collect waivers, and let guests know what to wear and when to arrive.
Parking and access
The bus needs a legal place to park with enough room to open the door and set a clear walking path from the house to the steps.
Note anything that affects access: narrow streets, low branches, gated entries, or permit requirements.
Guest information
Collect each guest's name, age range, and a parent contact, plus allergy, sensitivity, and accessibility notes.
Share photo permission preferences for every child so the host knows who should not appear in photos.
The day itself
Tell guests what time to arrive, where to gather, and what to wear under a robe.
Plan a simple indoor spot for arrivals in case the group gathers before the bus is ready.